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I excluded communication utilities such as Skype, Google Hangout, Webex, etc.

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Pinboard and Getpocket) and a news reader since I use them more for personal rather than professional needs.

I excluded several web-based services such as Google Drive and SaneBox.

I did not list the standard components of Apple OS X (most importantly Mail, Contacts, Safari, iPhoto, Spotlight, and Preview).

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This software has not been reviewed on Macademic but it has a critical function in the academic workflow

Italics indicate software which I am still trying and may decide not to use.

* indicates that I also use a related and synced app on iOS This is without discounts but excluding the cost of MS Office. The cost of this package varies between ca €600 ($800) and ca €850 ($1,150) depending on whether one chooses light or professional versions.

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PDFPen – editing pdf files ($60, $100 for the professional version) /alt: Adobe Acrobat.

Keynote* – the most powerful presentation software with amazing possibilities (free with OS X) /alt: Microsoft Powerpoint, Prezi.

OmniGraffle – vector graphic software for diagrams and other illustrations ($100 or $200 for the professional version) /alt: Adobe Illustrator, iDraw.

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Microsoft Excel for Mac – an extremely powerful electronic spreadsheet (various pricing models) /alt: Numbers.

Data processing, presentation and graphic design

Papers – citation and bibliography management, article annotation, also used for managing scientific articles (see B) (€59) /alt: Sente, Bookends, EndNote, Mendeley, ZoteroĮ.

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Microsoft Word for Mac – very powerful word processor, a standard for many publishers and in the Windows world, sometimes irreplaceable but should not be over- or misused (various pricing models) /alt: Mellel, Nisus.Pages* – Apple native word processor producing beautifully formatted documents, features sharing through iCloud (free with OS X) /alt: Mellel, Nisus.Scrivener – writing software, especially suitable for theses and other complex texts ($45).Byword* – simple and efficient text and markdown editor for Mac (€8) /many alternatives.OmniOutliner* – writing outlines, also used for project management (see C) ($50 or $99 for the professional version) /many alternatives.Ulysses – a rapidly evolving software for taking and organizing notes using searches, tags and folders I use it extensively for teaching (€37) /many alternatives.Evernote* – capturing text notes, documents, contacts, images, photos and screenshots and sharing them including on iOS devices (free with some paid features).NValt – plain text and markdown no-frills note-taking (free) /many alternatives.OmniFocus* – unparalleled task management app extensively reviewed on Macademic however tempting it is, don’t try to put all your life in there! ($40 or $80 for the professional version /alt: Things, TheHitList, TaskPaper.Notebook – project management and planning ($50) /alt: Daylite.OmniOutliner* – outlining for brainstorming and project planning also used for writing outlines (see D) ($50 or $100 for professional version) /alt: MindNote.Bus圜al – professional calendar management (€40) /alt: Mac’s native Calendar.Fantastical* – natural language calendaring, part of the Macademic Ninja Kit (€16).Mail Act-On – processing and organizing email with keyboard shortcuts in Apple Mail ($25).MailTags – tagging mail messages in Apple Mail ($30).Foxtrot – a professional search engine “ goodbye haystack, hello needle!” ($40 or $130 for the professional version) /alt: Leap, DevonThink, HoudahSpot.Papers – managing scientific articles, also used for annotation, citation and bibliographies in writing (see D) check Macademic reviews (€60) /alt: Sente, Bookends.Hazel – file management automator, indispensable for managing reference files (€20).File and e-mail organizing and management Dropbox* – file sharing (free) /alt: Boxī.

1Password* – password, identities and other sensitive information management (€40).

TextExpander* – Mac typing shortcut utility (€35).

LaunchBar – a launcher and an automator (€24) /alt: Alfred, check here for comparison.

Reflections and explanations are at the end of the list A. I am pretty sure that I could do my professor work with these 25 apps but if any one was removed without replacement I would be severely handicapped. NValt and Ulysses or Byword and Scrivener). These apps do not duplicate each other, on the contrary some of them are mentioned under more than one heading and some are used together (e.g. What would I choose? To answer this, I have made a mission critical list of 25 apps in five categories. Also imagine that I am not bound to any historical file or data formats. Well, there are over 250 items in my Applications folder, but how many do I need to remain productive? So imagine that I have a completely new Mac with no software (except OS and its standard apps). A reader has just challenged me to re-think the software I use for academic work on Mac.